Reception / Office Coordinator, Private Equity

Are you someone who takes pride in always delivering 5-star, white glove service? Thrives on keeping things organised, calm, and running seamlessly behind the scenes? Known for your intuitive sense of what’s needed before being asked?

A global investment office, who are building the European presence with great success, are looking for a confident and capable Receptionist / Office Coordinator to support their day-to-day operations, in their high-end, Chelsea office. You’ll be the calm, friendly, and efficient presence at the front of house, ensuring everything runs smoothly.

This is a busy and varied role with no two days the same. You’ll manage reception and meeting rooms, oversee guests and internal meetings, and ensure the office environment stays polished. You’ll also support the Office Manager with facilities, suppliers, admin, and ad hoc tasks - someone who’s naturally helpful and happy to roll up their sleeves. This could be a great opportunity to develop in office management.

This role requires a mix of practical thinking, warmth, and attention to detail. Key responsibilities include:

• Managing the front desk and greeting all guests professionally
• Answering and directing calls clearly and with care
• Booking and managing meeting rooms, ensuring things run smoothly
• Liaising with caterers and preparing refreshments for meetings
• Maintaining tidiness across shared spaces (kitchen, breakout areas)
• Ordering supplies (kitchen, stationery, first aid, etc.)
• Supporting the Office Manager with suppliers and contractors
• Processing mail, courier requests, and managing office expenses
• Assisting with invoicing, budget tracking, and internal events
• Helping onboard new team members, setting up desks, and providing tours

You’ll be the person everyone relies on - calm, proactive, and detail-oriented. There’s a strong support team in place, so this role is ideal for someone who takes pride in doing their job well and getting the details right, rather than looking for a quick fix.

At interview stage, you’ll demonstrate:

• A minimum of 2 years’ experience in a Reception or Office Support role, ideally in a boutique corporate or finance setting
• Confidence in managing front-of-house duties with a professional and friendly approach
• A highly organised, detail-focused mindset
• The ability to work across different stakeholders, from visitors to MDs
• Familiarity with Microsoft Office (Outlook and Excel)
• Experience with expenses, invoices, and internal systems (Workday experience a plus)
• A helpful, proactive, and tidy approach to tasks
• An enthusiasm for providing the best service!

This is a temp role with potential to go permanent for the right person, perfect for someone who enjoys working in a busy, professional environment. Immediate start required.