Executive Assistant

Our client is seeking an energetic, communicative and highly organised Executive Assistant to join them on an initial 12-month fixed term contract supporting 2 Portfolio Managers and their team. This role is suited to someone who has worked with high-volume coordination and complex travel management. You will demonstrate the ability to work at pace and with a high output, and with a sunny, bright and professional demeanour. 

Key Details: 

• £55 - £65k plus discretionary bonus.
• Stunning St James's Square offices, with 1 WFH day per week. 
• Hours: 7:30am - 5pm, Monday - Friday. 
• Leading benefits include private medical and dental, tuition assistance and generous leave policies. 
• Work closely with key stakeholders and decision-makers. 

Role Overview: 

Supporting 2 PMs and their team, this is a key role that will require someone to strategically partner with team members to alleviate workload and create efficiencies. You must maintain a high level of accuracy, and be adept at managing multiple processes and tasks at one time. With the company constantly evolving - this EA will help manage their teams day-to-day support needs and see that everything runs as smoothly and to time as possible. You will be a strong team player who enjoys working amongst a collaborative and social network of Assistants, and thrive working in a deadline-driven environment with a level of mature judgement. This is an initial 12 month fixed term maternity cover, with potential for permanency. 

Responsibilities: 

• Manage calendars and conference calls, make appointments, book conference rooms, and organise meetings for the PMs and team. 
• Coordinate and manage domestic and international travel arrangements. 
• Create and process expense reports.
• Manage phone coverage for team and set up conference calls as needed.
• Participate in elements of the research process.
• Perform personal assistant functions (scheduling, reservations etc.) if required.
• Work on special projects as needed.

Candidate Requirements: 

• 5 - 8 years of experience in a Team or Executive Assistant role involving multitasking and prioritisation.
• Experience working in a hedge fund, investment firm or similar fast-paced environment. 
• A Bachelor's degree (any field of study).
• A successful track record of scheduling meetings in a high-volume environment across multiple time zones.
• A strong customer service orientation and professionalism.

Benefits: 

• Private Medical Insurance
• Dental Insurance
• Income protection
• Life Insurance
• Employee Assistance Program
• Tuition assistance
• Non-Contributory Pension

This is an exceptional opportunity for someone with proven experience working in a demanding, fast-paced environment to join a company that will enhance your CV, and undoubtedly open the door in years to come. If you are an expert Team or Executive Assistant with 5  + years of experience in the above, please don't hesitate to apply today.